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Accounting Clerk/Accounts Payable - New York, NY 26904 https://a1.snaphire.com/job?jobmc=26904GOOGLE https://a1.snaphire.com/job?jobmc=26904GOOGLE
Careers at SYN - LaGuardia Plaza Hotel LaGuardia Plaza Hotel
Salary:

Location: New York, NY 11369 USA

Type of employment : FULL_TIME

Industry: Hospitality
Department: Accounting & Finance
Career Level: Hourly
Work Hours: Part-time (Hourly Regular)

Date Posted: 10 Feb 2020

Valid Through:

Summary
Responsible for all Accounts Payable Transactions. Income Journal Auditor

 Responsibilities:

  General Accounts Payable Duties.

  • Maintaining all Accounts Payable Records.
  • Pick up the accounting bucket and mail
  • Responsible for auditing of vendors invoices and delivery slips, including daily receiving reports.
  • Responsible for ensuring the accuracy of invoices to purchase orders. Ensuring that all supporting documentation is attached.
  • Responsible reconciling vendor statements.
  • Ensuring the proper expense account coding.
  • Responsible for keeping track of monthly contracts, leases and health insurance should be paid before due date.
  • Every Wednesday mail invoices to main office for posting.
  • Responsible for cutting checks, obtaining signature, mail, and file.

 

Auditor-Income Journal.

 

  • Reconciliation credit card, cash, follow up and keep track of charge backs with accounts receivable supervisor.
  • Verified all misc. charges are coded properly, and supporting documentation is attached.
  • Verified sale tax collected for all outlets, audit and scan all exempt certificates.
  • Verified posting of banquet revenue is posted as listed on the order of events report. Match order of events report issued weekly to verify events listed where posted in a timely manner.
  • Verified sales tax and occupancy tax for banquet checks posted correctly and tax-exempt certificate (if applicable) is attached. Scan exempt certificates.
  • Keep track of complimentary room worksheet for sales tax reporting. Email the worksheet to the controller at month end. Scanned complimentary room back up to night audit report file.
  • Scan Housekeeping Room Discrepancy Report
  • Provide the miscellaneous vouchers and adjustment back up on daily basis to controller for signature.
  • Verify night audit scan report
  • Other duties as assigned.

POSITION REQUIREMENTS

Must have a minimum of 2 years' experience, hotel setting strongly preferred. Strong proficiency in payroll; procedures. The ideal candidate will demonstrate effective and professional written and verbal communications and have the ability to effectively maximize revenue for our properties.

Education and Or Experience

A High School diploma or General Education Degree (GED); 2-year related experience and/or training; or equivalent combination of education and experience. Previous hotel experience required.

 

Language Skills

The ability to: listen, read, write, and speak, both clearly, and effectively ensures that the lines of communication are open between the employees and guests at the hotel; and is absolutely essential. Customer service is our priority, so it is imperative that all Associates communicate to the best of their ability.

Mathematical Skills

The ability to perform basic mathematical functions: adding, subtracting, multiplying, and dividing, using whole numbers, common fractions, and decimals; along with the ability to compute rate, ratio, percent and interpret bar graphs.

 

Safety Policies & Practices

All Associates are responsible for following the Field Hotel Associates' safety policies and procedures.

 

Work Environment & Reasoning Ability

The ability to apply the use of common sense & understanding in order to carry out instructions, whether in written, oral or diagram form. The ability to work in close proximity with others comfortably, while multitasking in a fast-paced environment. Conflict resolution skills.

 

Appearance & Performance Expectations

All Associates are responsible for following the Field Hotel Associates' standards of appearance, which is a major part of all performance appraisals. Expectations of performance will be explained and assessed by your department head.

Physical Demands

While performing the duties of this job, Associates may need to lift items up to 50 lbs.

Accounting Clerk/Accounts Payable - New York, NY

Summary
Responsible for all Accounts Payable Transactions. Income Journal Auditor

 Responsibilities:

  General Accounts Payable Duties.

  • Maintaining all Accounts Payable Records.
  • Pick up the accounting bucket and mail
  • Responsible for auditing of vendors invoices and delivery slips, including daily receiving reports.
  • Responsible for ensuring the accuracy of invoices to purchase orders. Ensuring that all supporting documentation is attached.
  • Responsible reconciling vendor statements.
  • Ensuring the proper expense account coding.
  • Responsible for keeping track of monthly contracts, leases and health insurance should be paid before due date.
  • Every Wednesday mail invoices to main office for posting.
  • Responsible for cutting checks, obtaining signature, mail, and file.

 

Auditor-Income Journal.

 

  • Reconciliation credit card, cash, follow up and keep track of charge backs with accounts receivable supervisor.
  • Verified all misc. charges are coded properly, and supporting documentation is attached.
  • Verified sale tax collected for all outlets, audit and scan all exempt certificates.
  • Verified posting of banquet revenue is posted as listed on the order of events report. Match order of events report issued weekly to verify events listed where posted in a timely manner.
  • Verified sales tax and occupancy tax for banquet checks posted correctly and tax-exempt certificate (if applicable) is attached. Scan exempt certificates.
  • Keep track of complimentary room worksheet for sales tax reporting. Email the worksheet to the controller at month end. Scanned complimentary room back up to night audit report file.
  • Scan Housekeeping Room Discrepancy Report
  • Provide the miscellaneous vouchers and adjustment back up on daily basis to controller for signature.
  • Verify night audit scan report
  • Other duties as assigned.

POSITION REQUIREMENTS

Must have a minimum of 2 years' experience, hotel setting strongly preferred. Strong proficiency in payroll; procedures. The ideal candidate will demonstrate effective and professional written and verbal communications and have the ability to effectively maximize revenue for our properties.

Education and Or Experience

A High School diploma or General Education Degree (GED); 2-year related experience and/or training; or equivalent combination of education and experience. Previous hotel experience required.

 

Language Skills

The ability to: listen, read, write, and speak, both clearly, and effectively ensures that the lines of communication are open between the employees and guests at the hotel; and is absolutely essential. Customer service is our priority, so it is imperative that all Associates communicate to the best of their ability.

Mathematical Skills

The ability to perform basic mathematical functions: adding, subtracting, multiplying, and dividing, using whole numbers, common fractions, and decimals; along with the ability to compute rate, ratio, percent and interpret bar graphs.

 

Safety Policies & Practices

All Associates are responsible for following the Field Hotel Associates' safety policies and procedures.

 

Work Environment & Reasoning Ability

The ability to apply the use of common sense & understanding in order to carry out instructions, whether in written, oral or diagram form. The ability to work in close proximity with others comfortably, while multitasking in a fast-paced environment. Conflict resolution skills.

 

Appearance & Performance Expectations

All Associates are responsible for following the Field Hotel Associates' standards of appearance, which is a major part of all performance appraisals. Expectations of performance will be explained and assessed by your department head.

Physical Demands

While performing the duties of this job, Associates may need to lift items up to 50 lbs.

Job Details

Reference # 26904
Posted on 10 Feb 2020
Closes on
Location(s) New York, NY
Department Accounting & Finance
Career level Hourly
Hours/Status Part-time (Hourly Regular)
Pay range ($low)
Pay range ($high)
More details (document)
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