Assistant Purchasing Manager 

M&R Hotel Management is currently looking for a dynamic Purchasing Manager Assistant to join their corporate team. This person will be responsible for handling and overseeing the procurement of goods and services through appropriate bidding processes to achieve optimum price value while maintaining superior quality consistent with M&R Hotel's established control policies and procedures. The Assistant Purchasing Manager also maintains and organizes the hotel's storage facilities, ensures proper distribution, and assists in implementation of key controls associated with the procurement and accounting of goods and services. This role will assist the Corporate Director of Procurement & IT Services with the opening of new hotels in accordance with hospitality purchasing policies and procedures as well.   

Responsibilities: 

• Many administrative duties which include filing, scanning, tracking late purchase orders and updating leadership.  
• Efficient and timely report generation 
• Assist with securing competitive bids and maintain appropriate supporting documentation. 
• Source products, materials and obtain price quotes and lead times. 
• Interact with vendors and contractors to places orders for goods and/or services via e-mail, internet or phone. 
• Track all materials and FF&E arrival dates while working with the vendors and contractors. 
• Review invoices for accuracy  
• Interact with Accounting for draw requests, payment status and due dates 
• Ensure appropriate approval and documentation are attached to the purchase requisition and accurately prepared for ordering. 
• Follows up with requestors and vendors regarding delivery status of products. 
• Procure materials and FF&E for PIPS as guided by plans and brand standards 
• Assist the Director of Procurement and IT in other related activities  
• Ensure that all purchases, requisitions, etc. have proper approvals and all orders are place and received in accordance with M&R Hotel's policies and procedures. 
• Ensure compliance with federal, state, and local food and beverage storage laws, regulations and codes. 
• Oversee and assist in unloading, receiving, sorting, stocking, securing, and distributing goods on occasion. 

• Participate in the inventory process (monthly, quarterly, and annually). 
• Keep appropriate par stock on all inventories goods. Notify Controller of any variances or deviation in par stock. 
• Ensure inventory pricing reflects most current information. 
• Keep supervisor aware of any unusual occurrences and significant deviations from standards, policies and procedures. 
• Prepares instruction/procedure manuals as required to assist department with all new systems and policies. Develops, updates, maintains and enforces purchasing policies and procedures. 
• Coordinates procedures with all departments. 
• Monitor and prepare financial reports in accordance with M&R Hotel's requirements meeting various due dates and deadlines, i.e., 
• Daily: Purchasing and Receiving Requisitions 
• Weekly: Weekly Bids 
• Monthly: Inventory Counts Key Statistical Reports 
• Attend, contribute, and provide periodic training in various meetings to maintain favorable working relationships among employees and promote maximum morale, productivity, and efficiency. 
• Assists in the preparation of the department budget. Provides detailed analysis and implementation for all special projects as required. 
• Responsible for interacting with internal customer which includes property visits on a scheduled basis. 
• Participate in new openings and transitions of hotel properties. 
• Participate in various other admin roles/duties as required  

Knowledge and Skills: 

• College degree preferred 
• At least 1-year experience in Purchasing field 
• 1-3 years of experience in the hospitality industry 
• Knowledge of Hilton, Marriott, IHG, Hyatt a plus 
• Knowledge of Birchstreet a plus 
• Finance and accounting skills 
• Project Management skills 
• Knowledge of general ledger accounting best practices.  
• Ability to interpret and analyze financial data. 
• Ability to resolve exceptions and disputes.  
• Willingness and ability to take on increased challenges and responsibilities. 
• Ability to define problems, collect data, establish facts, and draw valid conclusions. 
• Strong organizational skills and the ability to identify, prioritize, and make independent decisions. 
• Knowledge of standard reports and reporting practices. 
• Ability to navigate through Windows applications and tools. Proficiency with Microsoft Word, Excel, and PowerPoint applications. 
• Excellent written, verbal and interpersonal skills. 

Physical requirements: 

• Long hours sometimes required. 
• Very heavy work, exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently and/or in excess of 20 pounds of force constantly to lift, carry, push, pull or otherwise move objects. 

 General Requirements: 

• Maintain a warm and friendly demeanor at all times. 
• Must be able to multitask and prioritize departmental functions to meet deadlines. 
• Maintain regular attendance in compliance with M&R Hotel Standards, as required by scheduling, which will vary according to the needs of the company. 
• Maintain high standards of personal appearance and grooming 
• Comply with M&R Hotel Standards and regulations to encourage safe and efficient operations. 
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. 
• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. 
• Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives. 
• Must be able to maintain confidentiality of information. 
• Perform other duties as requested by management.