Summary
The primary function of the Human Resources Assistant is to plan, develop, coordinate and direct the HR function at the hotel to attract, retain, develop and motivate Associates in accordance with all policies and procedures and all applicable laws and regulations; while limiting liabilities and promoting a safe, fair and positive work environment for both the LaGuardia Plaza Hotel, and the Hampton Inn LaGuardia.

Qualifications

To perform the job successfully, an individual must be able to adhere to each of the essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill and ability necessary to do so. Reporting Skills, Maintaining Employee Files, Dependability, Organization, Scheduling, Confidentiality, Independence, Orienting Employees, Verbal Communication, Teamwork, and Microsoft Office. Reasonable accommodations may be made to ensure individuals with disabilities are able to perform the essential functions.

Essential Duties and Responsibilities

• Plan and manage the recruitment to maintain staffing levels with qualified individuals. Review resumes/applications, schedule interviews, update applicant tracker, conduct drug testing, consumer screening and collection of references.
• Conduct onboarding of new hires, including new hire onboarding presentation.
• Process new hires and terminations on the payroll and HR platforms.
• Assist with benefits enrollment and annual open enrollment.
• Responsible for reviewing, processing and approving payroll for both LaGuardia properties.
• Responsible the timeclock functionality.
• Assist with FMLA, PFL and Disability claims.
• Assist with all HR internal audits.
• Assist with 401K audits and any other compliance audits.
• Keep appropriate records of Worker's Compensation and disability claims.
• Maintain all personnel and medical files up to date.
• Assist with mandatory training compliance.
• Facilitate employee relations through various incentives for both LaGuardia properties
  (Quarterly Luncheons, Holiday Contests, Health Fairs, Barbecues etc.).
• Provide Accounting with all forms pertaining to payroll (Change notices, payroll change forms, W-4's, term forms, etc.).
• Provide Department Managers with employee information as requested.
• Provide assistance to all employees by answering questions and addressing concerns.
• Special assignments as requested.
• Attend mandatory meetings and hotel functions.
• Comply with all company standards and policies, as established in the employee handbook.
• Other duties as required.

• Provides support by entering, formatting, and printing information; organizing work; answering the telephone and maintaining filing system.

• Maintain quality service by following organization standards.
• Maintains technical knowledge by attending educational workshops.

Education and/or Experience

A High School diploma or General Education Degree (GED); Degree in Hospitality or Hotel Management preferred or 2-year related experience and/or training; or equivalent combination of education and experience. Previous hotel experience preferred, but not required.  SHRM enrollment preferred.

Language Skills

The ability to: listen, read, write, and speak, both clearly, and effectively ensures that the lines of communication are open between the Associates and guests at the hotel; and is absolutely essential. Customer service is our priority, so it is imperative that all Associates communicate to the best of their ability.

Mathematical Skills

The ability to perform basic mathematical functions: adding, subtracting, multiplying, and dividing, using whole numbers, common fractions, and decimals; along with the ability to compute rate, ratio, percent and interpret bar graphs.

Safety Policies and Practices

All Associates are responsible for following the Field Hotel Associates' safety policies and procedures.

Work Environment and Reasoning Ability

The ability to apply the use of common sense and understanding in order to carry out instructions, whether in written, oral or diagram form. The ability to work in close proximity with others comfortably, while multitasking in a fast-paced environment. Conflict resolution skills.

Appearance and Performance Expectations

All Associates are responsible for following the company standards of appearance, which is a major part of all performance appraisals. Expectations of performance will be explained and assessed by both Human Resources and Management.

Physical Demands                                   

While performing the duties of this job, Associates may need to lift items up to 50 lbs.